This article describes the accessibility user user interface elements, and also provides web links to more information around these elements and also how come customize her experience.

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In this article

Overview

The three main contents of the accessibility user interface are:

The ribbon is the piece of tabs across the top of the program home window that contains groups that commands.

The Backstage view is the collection of regulates that you view on the File tab on the ribbon.

The navigating Pane is the pane on the left side of the access program window that allows you work with database objects. 

These three elements provide the environment in which you create and also use databases.

The ribbon

The ribbon is the primary replacement for menus and also toolbars. The primarily consists of tabs that have teams of buttons.

The ribbon has actually main tabs that team related commonly-used commands, contextual tabs that appear only when you can use them, and also the Quick accessibility Toolbar, a small toolbar the you can customize v your favorite commands.

On the ribbon tabs, few of the buttons carry out you a gallery of choices, while rather launch a command.

The Backstage view

The Backstage view includes commands and information that apply to whole database, such as Compact and Repair, and also commands that were top top the File menu in previously versions, such together Print.

The navigation Pane

The navigation Pane help you organize your database objects, and is the main method of opened or an altering the design of a database object.

The navigation Pane is organized by categories and also groups. Friend can choose from a range of business options, and also can likewise create your own custom organization scheme in the navigating Pane. By default, a brand-new database uses the Object form category, i beg your pardon has teams that exchange mail to the assorted kinds of database object. The Object form category organizes the database objects in a comparable fashion to the default Database home window display from previously versions.

You have the right to minimize the navigating Pane, and you can additionally hide it, but you cannot obscure the navigating Pane by opening database objects in prior of it.

The Backstage view

The Backstage watch occupies the File tab ~ above the ribbon and also contains numerous commands. The Backstage view additionally contains other commands that apply to whole database file. Once you open access but perform not open a database (e.g., friend open access from the Windows start menu), you view the Backstage view.

In Backstage view, friend can develop a new database, open up an present database, and perform many file and database maintain tasks.

Create a new blank database

Start access from the Start menu or indigenous a shortcut.

The Backstage watch appears.

Do among the following:

Create a brand-new web database

Under Available templates, click Blank internet database.

On the right, under Blank net database, form a surname for your database paper in the File Name box or usage the one that is noted for you.

Click Create.

The new database is created, and also a brand-new table is opened up in Datasheet view.

Create a new desktop computer database

Under Available templates, click Blank database.

On the right, under Blank database, kind a name for her database paper in the File Name crate or usage the one that is provided for you.

Click Create.

The new database is created, and a new table is opened up in Datasheet view.

Access gives a variety of templates v the product, and you deserve to download much more from Office.com. An accessibility template is a predesigned database complete with professionally draft tables, forms, and reports. Templates offer you a huge head start when you develop a brand-new database.

Create a brand-new database from a sample template

Start accessibility from the Start food selection or indigenous a shortcut.

The Backstage view appears.

Click Sample templates, and also then browser the easily accessible templates.

When you discover the theme that you want to use, click that template.

On the right, in the record Name box, type a paper name or use the one the is detailed for you.

Click Create.

Access creates the new database indigenous the template and also opens it.

You can download additional access templates from office.com directly from the Backstage view.

Create a brand-new database indigenous an Office.com template

Start access from the Start menu or indigenous a shortcut.

The Backstage check out appears.

Under Office.com Templates pane, click a category and then, once the templates in that group appear, click a template.


In the File Name box, type a file name or use the one the is detailed for you.

Click Download.

Access instantly downloads the template, create a brand-new database based upon that template, stores it in your papers folder (for example, the My files folder), and also opens the database.

When you open (or create and also open) a database, accessibility adds the file name and also location of the database to an internal list the the most recently provided documents. This perform is displayed on the Recent tab of Backstage check out so that you can conveniently open your many recently used databases.

Open a freshly used database

Start Access.

In Backstage view, click Recent, and then click the database that you desire to open.

Access opens up the database.

Open a database from Backstage view

Start Access.

Click the File tab, and then click Open. As soon as the Open dialog box appears, browse and also select a file, and also then click Open.

The database opens.

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The ribbon

The ribbon is the major replacement because that menus and also toolbars and also provides the main command interface in Access. Among the main advantages of the ribbon is the it consolidates, in one place, those work or entry points that used to require menus, toolbars, task panes, and also other UI contents to display. This way, you have actually one location in which to look because that commands, instead of a multitude of places.

When you open up a database, the ribbon appears at the peak of the main accessibility window, whereby it screens the regulates in the energetic command tab.

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The ribbon includes a collection of command tabs that contain commands. In Access, the key command tabs room File, Home, Create, External Data, and also Database Tools. Every tab contains groups of related commands, and also these groups surface some of the additional new UI elements, such as the gallery, which is a new type of control that presents choices visually.

The commands that are available on the ribbon likewise reflect the currently active object. For example, if you have a table opened up in Datasheet view and you click Form on the Create tab, in the Forms group, access creates the form, based on the energetic table. That is, the name of the energetic table is entered in the brand-new form"s RecordSource property. Moreover, some ribbon tabs only show up in particular contexts. Because that example, the Design tab only appears when friend have an object open in architecture view.

You deserve to use key-board shortcuts through the ribbon. All of the keyboard shortcuts indigenous an previously version of accessibility continue to work. The Keyboard access System replaces the food selection accelerators from earlier versions of Access. This system uses tiny indicators v a solitary letter or combination of letter that show up on the ribbon once you push the ALT key. This indicators present what keyboard shortcut actives the control underneath.

When you have selected a command tab, you have the right to browse the commands obtainable within that tab.

Select a command tab

Start Access.

Click the tab that you want.

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Start Access.

Press and also release the ALT key.

The key-board tips appear.

Press the vital or keys shown in the key-board tip ~ above or closest come the command tab that you want.

You have the right to execute a command a number of different ways. The quickest and also most direct route is to use the key-board shortcut associated with the command.

For an ext information on keyboard shortcuts, see key-board shortcuts because that Access.

Execute a command

Start Access.

Click the ideal tab for the command. The adhering to table shows a representative sampling of the tabs and the commands easily accessible on every tab. The tabs and the commands obtainable change depending on what your are doing.

Command Tab

Common things you can do

Home

Select a different view.

Copy and also paste indigenous the clipboard.

Set the present font characteristics.

Set the current Font Alignment.

Apply rich text formatting to a memo field.

Work with documents (Refresh, New, Save, Delete, Totals, Spelling, More).

Sort and also filter records.

Find records.

Create

Create a new blank table.

Create a new table using a table template.

Create a list on a SharePoint site and also a table in the current database that web links to the newly produced list.

Create a new blank table in design view.

Create a new type based ~ above the active table or query.

Create a brand-new pivot table or chart.

Create a new report based upon the active table or query.

Create a brand-new query, macro, module, or course module.

External Data

Import or attach to external data.

Export data.

Collect and also update data via e-mail.

Create conserved imports and also saved exports.

Run the attached Table Manager.

Database Tools

Move part or all components of a database to a new or present SharePoint site.

Launch the Visual simple editor or run a macro.

Create and view table relationships.

Show/hide thing dependencies.

Run the Database Documenter or analyze performance.

Move data to piersonforcongress.com SQL Server or come an accessibility (Tables only) database.

Manage access add-ins.

Create or modify a Visual an easy for Applications (VBA) module.

Click the manage that to represent the command. Alternatively, if you recognize the keyboard shortcut for the command indigenous an earlier version that Access, enter the keyboard shortcut by making use of the keyboard.

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Press and release the ALT key.

The access keys appear.

Press the crucial or keys shown in the key-board tip associated with the command that you want.

Contextual command tabs

In addition to the traditional command tabs, accessibility also has contextual command tabs. Depending on your context (that is, which object you space working with and what you room doing), one or an ext contextual command tabs might show up next to the traditional command tabs.

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Activate a contextual command tab

Click the contextual command tab.

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Press and release the ALT key.

The access keys appear.

Press the an essential or keys shown in the access crucial that shows up on or closest come the contextual command tab.

The contextual command tabs save on computer commands and features that you should work in a details context. Because that example, once you open a table in architecture view, the contextual tabs contain commands that apply only as soon as you room working through a table in that view. As another example, once you open up a table in style view, a contextual command tab called Design appears next come the Advanced Tools tab. As soon as you click the Design tab, the ribbon mirrors the commands available to you only as soon as the thing is in design view.

Galleries

The ribbon also uses a type of control called a gallery. The gallery control is designed to focus your fist on getting the results that girlfriend want. Rather than merely display commands, the gallery regulate shows the an outcome of making use of those commands. The idea is to administer a visual means for you to browse and see what accessibility 2010 can do, through a focus on the results, rather than focusing specifically on the commands themselves.

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Galleries come in various shapes and also sizes. Over there is a network layout, a menu-like depiction that autumn down, and also even an on-ribbon layout that places the contents of the gallery itself on the ribbon.

Hiding the ribbon

Sometimes, you can need a little much more space to devote to your work area. For the reason, the ribbon deserve to be broke down so that only the bar through the command tabs remains. To hide the ribbon, double-click the energetic command tab. To show it again, double-click the active command tab again.

Hide and restore the ribbon

Double-click the energetic command tab (the active tab is the highlighted tab).

Double-click the energetic command tab again to reclaim the Ribbon.

Quick access Toolbar (QAT)

The Quick accessibility Toolbar is a toolbar surrounding to the ribbon that permits one-click accessibility to commands. The default set of commands include Save, Undo, and also Redo, and you have the right to customize the Quick access Toolbar to include other regulates that you usage often. Friend can additionally modify the location of the toolbar and change it native the default little size to huge size. The little toolbar shows up next to the command tabs top top the ribbon. As soon as you move to the large size, the toolbar appears below the ribbon and also extends its complete width.

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Customize the Quick accessibility Toolbar

Click the rightmost drop-down arrow in the toolbar.

Under Customize Quick access Toolbar, click the command the you want to add, and you room done.

Or, if the command is not listed, click More Commands, and proceed to the following step that this procedure.

In the Access Options dialog box, pick the command or commands that you want to add, and then click Add.

To remove a command, highlight it in the perform on the right, and also then click Remove. Alternatively, double-click the command in the list.

Click OK as soon as you space done.

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Navigation Pane

When you open a database or create a brand-new one, the surname of your database objects show up in the navigation Pane. The database objects include your tables, forms, reports, pages, macros, and modules.

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To open up a database object or use a command to a database object, right-click the object and select a food selection item from the context menu. The regulates on the context food selection vary follow to the object type.

Open a database object, such together a table, form, or report

In the navigation Pane, double-click the object.

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In the navigation Pane, select the object, and also then push ENTER.

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In the navigating Pane, right-click an object, and then click Open.

Note that you can set an choice to open up objects through a solitary click in the Navigation Options dialog box.

The navigation Pane divides your database objects into categories, and also these category contain groups. Part categories are predefined for you, and you can likewise create your own custom groups.

By default, the navigation Pane shows up when you open a database, including databases created in earlier versions the Access. You can prevent the navigating Pane from showing up by default by setting a regimen option. The following set of steps describe how to take each action.

To present or hide the navigating Pane

Click the switch in the upper-right corner of the navigating Pane (

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), or press F11.

Prevent the navigating Pane from showing up by default

Click the File tab, and then click Options.

The Access Options dialog box appears.

In the left pane, click Current Database.

Under Navigation, clear the Display navigation Pane examine box, and also then click OK.

For more information about the navigation Pane, check out the post View and manage objects by using the navigation Pane.

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Tabbed documents

For everyday interactive use, you may prefer the tabbed paper interface. You can enable or disable tabbed documents by setting your access Options (see present or hide paper tabs, later in this article). However, if you adjust the tabbed document settings, you have to close and also reopen her database for the new settings to take effect.

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Show or hide document tabs

Click the File tab, and then click Options.

The Access Options dialog crate appears.

In the left pane, click Current Database.

In the Application Options section, under Document home window Options, pick Tabbed Documents.

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Select or clear the Display document Tabs examine box. Clearing the examine box turns off document tabs.